Site Coordinator Resources

Enroll your school and guide your students through the process of participating in the LACSEF Fair

LACSEF Portal open_in_new

school Site Coordinator 101 app_registration School Enrollment

route Steps to Participate Coming soon

fact_check Pre-Approval Overview (SS) supervisor_account Supervisor Qualifications event Important Dates and Deadlines

monitoring

Monitoring Your Dashboard

Track student Pre-approval:

arrow_right Completed pre-approval forms
arrow_right Items awaiting verification
arrow_right Items awaiting SRC Level 1 or Level 2 approval
arrow_right Proposals pending resubmission
arrow_right Re-submissions awaiting approval

Track Student Finalists Project Registration:

arrow_right Completed project registrations
arrow_right Projects awaiting your approval
arrow_right Projects awaiting LACSEF approval
arrow_right Projects approved for the fair

This oversight helps prevent projects from being rejected due to missed deadlines.

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3 Steps for School Enrollment

1

Complete the School Enrollment Form

Fill out the Site Coordinator Account Creation & School Enrollment. Usually available starting mid-August.
2

Set Up Your Account

Wait for a system email with your password. It will come from “noreply@lascifair.org” with the subject line “LA County Science Fair - New Account”. Log into the LACSEF portal and enter yours and your institution’s information. Deadline to enroll your school is mid-January.
3

Submit Enrollment Fee or Waiver

Download the School Enrollment Fee / Waiver Form and submit it with payment.

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Site Coordinator Responsibilities

Site coordinators must be adults designated by school administrators or lab researchers at sponsoring institutions. They oversee student participation and ensure compliance with fair requirements. See the Site Coordinator 101 guide for full details.

Fall Responsibilities

check_circle Review Site Coordinator 101 Slideshow for any new updates
check_circle Submit School Enrollment Form (yearly)
check_circle Complete School Enrollment on LACSEF Portal
check_circle Have students submit the Intent to Participate form (one per project)
check_circle Submit Fee waiver or registration fees
check_circle Have students enroll on the LACSEF portal
check_circle Review Rules and Regulations regarding pre-approval requirements
check_circle Ensure students complete pre-approval forms if necessary
check_circle Oversee student research and monitor dashboard

January / February Responsibilities

check_circle Select projects representing your site at the fair
check_circle Guide students through online registration procedures
check_circle Approve participating projects and students
check_circle Ensure all approved students have received instructions for Virtual Submission and fair participation
check_circle Verify all required information is uploaded
check_circle Recruit fair volunteers and judges

March Responsibilities

check_circle Ensure students are aware of the Rules and Regulations regarding size of their project display
check_circle Ensure students are aware of what they can and cannot bring to the Fair to display
check_circle Ensure students know their project board MUST be set up on Sunday
check_circle Ensure students know they MUST be on-site for in-person interviews on Monday
check_circle Ensure students know they MUST remove their project boards and any displays at the end of judging
check_circle Encourage students to watch the Awards ceremony on March 21, 2027 at noon on YouTube
check_circle Encourage eligible students that are 1st and 2nd place (and possibly some 3rd place) winners to enter the California Science and Engineering Fair (CSEF)
check_circle Encourage eligible Middle School students to enter the Thermo-Fisher JIC
check_circle Encourage 11th graders to enter the Regeneron Science Talent Search

Questions about coordinating your school’s participation? Reach out to the appropriate committee via the Contact page.